top of page

TERMS & CONDITIONS
OF THE FESTIVAL

CHAFF, its affiliates, sponsors, and personnel are not responsible for any items lost, stolen, or broken before, during, or after the event. Or any items left behind on the premises after conclusion of the event. It's prohibited to bring, sale, or distribute items such as: drugs, alcohol, weapons, or pornography items at the event. All booths must adhere to all rules and regulations. Please decorate your booth accordingly. Attire, music, instruments, and performances must be child-family friendly.

 

ANY VIOLATION OF THE AFOREMENTIONED FROM YOUR BUSINESS OR YOUR PERSONNEL, CAN BE SUBJECT TO PROSECUTION. GOVERNED BY THE LAWS IN THE STATE OF TENNESSEE AND CITY OF CLARKSVILLE. PLEASE CLICK BELOW THAT YOU UNDERSTAND AND AGREE WITH ALL THE RULES AND REGULATIONS OF THE EVENT. 

NON-PROFITS & AGENCIES ONLY

No sales or fundraising will be taking place in your booth. Only information and resources can be distributed at your booth. If you want to sell items or fundraise money for your organization, you will have to pay the full fee of $150 as a craft or food vendor. If we found sales for profit taking in place the day of the event without paying the fee you will be expelled from the event premises.

BOOTH RESPONSIBILITY

  • Must bring your own tables and chairs if you're located outside the Wilma Rudolph Event Center. Set up time starts at 8:30am. Event starts at 12:00pm. ***One 8 ft table is included for inside vendors only. 

  • Break down begins at 6:00pm.

  • Must have own personal or volunteers for your organization to watch your booth. Must always have at least 1 personnel at your booth at all times.

  •  Maintaining your area clean and free of clutter. Please clean up your area at conclusion of the event.

  • If you're a food vendor you must bring 2 tarps to protect concrete and grass from oil and cooking residues, your own table, chairs and tent (canopy) no bigger than 10X10. If we find residues of food or oil a extra $50 will be charge to your credit card on-file. 

  • Helium balloons, silly string, confetti, loose glitter, or marbles are not allowed in the facility.

  •  All animals, with the exception of service animals performing a specific task, are prohibited inside the building. All animals in Liberty Park must be on a leash if outside of King’s Run Dog Park. Equestrian traffic except for Police personnel is prohibited.

  • Gambling or other illegal activities.

  • Selling of beer or alcohol is prohibited at any booth. Only CHAFF is permitted to have a station to sell alcohol. 

  • Activities that might endanger the lives and safety of others or damage the facility.

  • Activities or events that are deemed detrimental to the overall good of the community.

BY PARTICIPATING, VENDORS AND THEIR PERSONNEL AND REPRESENTATIVES, HEREBY RELEASE AND HOLD HARMLESS CHAFF AND ITS ORGANIZERS AND SPONSORS AND ITS AFFILIATES, PRINCIPALS, DIRECTORS, OFFICERS, VOLUNTEERS, EMPLOYEES AND AGENTS FROM ANY AND ALL LIABILITY FOR ANY DAMAGES (INCLUDING DIRECT, SPECIAL CONSEQUENTIAL, EXEMPLARY, OR INDIRECT DAMAGES), LOSS OR INJURY OF ANY KIND, OR CLAIMS BASED ON PUBLICITY RIGHTS, DEFAMATION, OR INVASION OF PRIVACY, ARISING FROM OR IN CONNECTION WITH THE ORGANIZERS. WHETHER ARISING OUT OF CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILITY IN TORT OR OTHERWISE. BY SIGNING YOU ALSO WAIVE YOUR RIGHTS TO BEING VIDEO TAPED OR PHOTOGRAPHED FOR THE PURPOSE OF ADVERTISING FOR THE EVENT BEFORE, DURING, AND AFTER THE EVENT.
THE HISPANIC HERITAGE CLARKSVILLE FESTIVAL IS HOSTED BY THE CLARKSVILLE HISPANIC AMERICAN FAMILY FOUNDATION (CHAFF). THIS EVENT IS NOT AFFILIATED WITH ANY OTHER CITY OR STATE EVENT NOR WITH ANY OTHER FESTIVAL.

All fees are non-refundable.

bottom of page